How you can Transcribe Audio in Microsoft Phrase


Microsoft supplies an audio transcription characteristic for the web model of Phrase that converts audio (recorded or uploaded from a file) immediately into textual content, and even separates textual content primarily based on speaker. Here is how you can use the characteristic.

To transcribe audio with Phrase, you should be a Microsoft 365 Premium subscriber. You probably have the free model and attempt to use this characteristic, you’re going to get a message asking you to subscribe.

associated: Microsoft introduces an audio transcription characteristic for Microsoft 365 subscribers

Report and transcribe reside audio

You’ll be able to have Phrase Transcribe audio that you simply document immediately into Phrase. Check in to Microsoft 365, and open Phrase. Within the “House” tab, click on the arrow subsequent to “Dictate,” after which choose “Transcribe” from the menu that seems.

Write option under Dictate

If you’re utilizing this characteristic for the primary time, you have to to present permission to Microsoft to entry your microphone.

Allow onedrive to use your microphone

The “Transcribe” pane will open on the appropriate aspect of the window. Choose “Begin Recording”.

start recording button

As soon as chosen, the timer will begin. Now, you want to begin talking. You will not see the transcription go reside when you’re talking as a result of Microsoft discovered it a bit distracting throughout its testing.

After you end, click on the “Cease” button after which choose “Save & Transcribe Now”.

Pause and Transcribe button

It might take a couple of minutes for Phrase to transcribe the audio recording and add it to OneDrive.

Transcribing and Uploading to Onedrive

As soon as that is accomplished, you will note the transcription seem in the identical pane that you simply recorded the audio in. Every part may have a timestamp, speaker’s identify and written textual content. Microsoft mechanically separates textual content by speaker.

If Phrase detects a number of audio system, you may see “Speaker 1,” Speaker 2, and so forth. If Phrase cannot detect a number of audio system, you may simply see “Audio system”.

Transcription with time stamps

Chances are you’ll discover that the transcript doesn’t utterly precisely replicate the recorded audio. You’ll be able to edit a portion of a transcript by hovering your mouse over the improper textual content after which deciding on the pen icon.

edit transcription

Now you can edit the transcription discovered on this part. You’ll be able to edit the speaker identify in addition to every occasion the place the speaker (ie, speaker 1 or speaker 2) seems by checking the field subsequent to “Change all audio system.” If you find yourself completed, click on the checkmark.

Edit transcription content and name

If crucial, you should use the playback controls to replay the audio recording. That is crucial if the transcript is lengthy, and you don’t keep in mind precisely who stated what. Right here is the operate of every button, from left to proper:

  • playback pace
  • rewind
  • activate cease
  • quick ahead
  • quantity

audio control

If you’re completed enhancing the transcript, you’ll be able to add it to the doc by deciding on the “Add All to Doc” button on the backside of the pane.

add all to document

As soon as chosen, the contents of the audio recording and transcript will seem within the doc.

Transcription added to Word doc

Add and transcribe an audio file

If you have already got an audio file that you simply need to transcribe, you’ll be able to add it to Phrase. Check in to Microsoft 365, and open Phrase. Within the “House” tab, click on the arrow subsequent to “Dictate,” after which choose “Transcribe” from the menu that seems.

Write option under Dictate

The “Transcribe” pane will open on the appropriate aspect of the window. Choose “Add Audio”. You’ll be able to add these audio file sorts:

upload audio button

File Explorer (Finder for Mac) will open. Navigate to the situation of the audio file, choose it, after which click on “Open.”

file explorer open button

Microsoft will start transcribing the audio file. Relying on the dimensions of the file, this may take a very long time.

audio file transcription

As soon as Microsoft has completed transcribing the audio file, the textual content will seem within the pane.

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In case you encounter the identical concern along with your audio file, you’ll be able to edit the textual content by hovering over the part and clicking the “Pen” icon. If you must take heed to audio once more, you are able to do so utilizing the audio controls.

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Subsequent, edit the identify of the speaker (and every instance speaker that seems by ticking the “Change all audio system” field) and edit the textual content in that part. When completed, click on “Checkmark”.

Add name and edit content

Upon getting edited the contents of the transcript, click on “Add All to Doc”.

Add All Audio Transcript Content to a Word doc

The audio file and textual content of the transcript will probably be added to the Phrase doc.

Audio File Contents in a Word Doc

Whereas not good, this characteristic can doubtlessly prevent a whole lot of time, particularly if the speaker is talking clearly within the audio.



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